Orana School's Privacy Policy
Your privacy is important
This statement outlines Orana's policy on how the School uses and manages
personal information provided to or collected by it.
The School is bound by the National Privacy Principles contained in the
Commonwealth Privacy Act.
The School may, from time to time, review and update this Privacy Policy to
take account of new laws and technology, changes to its operations and
practices and to make sure it remains appropriate to the changing school
environment.
What kind of personal information does the School collect and how does the
School collect it?
The type of information the School collects and holds includes (but is not
limited to) personal information, including sensitive information, about:
 | pupils and parents and/or guardians ('Parents') before, during and after
the course of a pupil's enrolment at the School; |
| job applicants, staff members, volunteers and contractors; and |
| other people who come into contact with the School. |
Personal information you provide
The School will generally collect personal information held about an
individual by way of forms filled out by Parents or pupils, face-to-face
meetings and interviews, and telephone calls. On occasions people other than
Parents and pupils provide personal information.
Personal information provided by other people
In some circumstances the School may be provided with personal information
about an individual from a third party, for example a report provided by a
medical professional or a reference from another school.
Exception in relation to employee records
Under the Privacy Act the National Privacy Principles do not apply to an
employee record. As a result, this Privacy Policy does not apply to the
School's treatment of an employee record, where the treatment is directly
related to a current or former employment relationship between the School and
employee.
How will the School use the personal information you provide?
The School will use personal information for the primary purpose for which
it is collected, and for such other secondary purposes that are related to the
primary purpose of collection and which you would reasonably expect, or to
which you have consented.
Pupils and Parents
In relation to personal information of pupils and Parents, the School's
primary purpose of collection is to enable the School to provide schooling for
the pupil. This includes satisfying both the needs of Parents and the needs of
the pupil throughout the whole period the pupil is enrolled at the School.
The purposes for which the School uses personal information of pupils and
Parents
| To keep Parents informed about matters related to their child's
schooling, through correspondence, newsletters and magazines; |
| day-to-day administration; |
| looking after pupils' educational, social and medical well being; |
| seeking donations and/or marketing for the School; |
| communicating with parents who volunteer time
or other resources to the School; and |
| to satisfy the School's legal obligations and
allow the School to discharge its duty of care. |
In some cases where the School requests personal information about a pupil
or Parent, if the information requested is not obtained, the School may not be
able to enrol or continue the enrolment of the pupil.
Job applicants, staff members and contractors
In relation to personal information of job applicants, staff members and
contractors, the School's primary purpose of collection is to assess and (if
successful) to engage the applicant, staff member or contractor, as the case
may be.
The purposes for which the School uses personal information of job
applicants, staff members and contractors
| In administering the individual's employment or contract, as the case
may be;
for insurance purposes; |
| seeking funds and marketing for the School; |
| to satisfy the School's legal obligations, for example, in relation to
child protection legislation. |
Volunteers
The School also obtains personal information about volunteers who assist
the School in its functions or conduct associated activities to enable the
School and the volunteers to work together.
Marketing and fundraising
The School treats marketing and seeking donations for the future growth and
development of the School as an important part of ensuring that the School
continues to be a quality learning environment in which both pupils and staff
thrive. Personal information held by the School may be disclosed to an
organisation that assists in the School's fundraising, for example, the
School's Building Fund or Parents and Friends Association.
Parents, staff, contractors and other members of the wider School community
may from time to time receive fundraising information. School publications,
like newsletters and magazines, which include personal information, may be
used for marketing purposes.
Who might the School disclose personal information to?
The School may disclose personal information, including sensitive
information, held about an individual to:
| another school; |
| government departments; |
| medical practitioners; |
| people providing services to the School, including specialist visiting
teachers and sports coaches; |
| recipients of School publications, like newsletters and magazines;
Parents; and |
| anyone you authorise the School to disclose information to. |
Sending information overseas
The School will not send personal information about an individual outside
Australia without obtaining the consent of the individual (in some cases this
consent will be implied); or otherwise complying with the National Privacy
Principles.
How does the School treat sensitive information?
In referring to 'sensitive information', the School means: information
relating to a person's racial or ethnic origin, political opinions, religion,
trade union or other professional or trade association membership, sexual
preferences or criminal record, that is also personal information; and health
information about an individual.
Sensitive information will be used and disclosed only for the purpose for
which it was provided or a directly related secondary purpose, unless you
agree otherwise, or the use or disclosure of the sensitive information is
allowed by law.
Management and security of personal information
The School's staff are required to respect the confidentiality of pupils'
and parents' personal information and the privacy of individuals.
The School has in place steps to protect the personal information the
School holds from misuse, loss, unauthorised access, modification or
disclosure by use of various methods including locked storage of paper records
and pass worded access rights to computerised records.
Updating personal information
The School endeavours to ensure that the personal information it holds is
accurate, complete and up-to-date. A person may seek to update their personal
information held by the School by contacting the Receptionist or Enrolment
Secretary of the School at any time.
The National Privacy Principles require the School not to store personal
information longer than necessary.
You have the right to check what personal information the School holds about
you
Under the Commonwealth Privacy Act, an individual has the right to obtain
access to any personal information which the School holds about them and to
advise the School of any perceived inaccuracy. There are some exceptions to
this right set out in the Act. Pupils will generally have access to their
personal information through their Parents, but older pupils may seek access
themselves.
To make a request to access any information the School holds about you or
your child, please contact the College Executive in writing.
The School may require you to verify your identity and specify what
information you require. The School may charge a fee to cover the cost of
verifying your application and locating, retrieving, reviewing and copying any
material requested. If the information sought is extensive, the School will
advise the likely cost in advance.
Consent and rights of access to the personal information of pupils
The School respects every Parent's right to make decisions concerning their
child's education.
Generally, the School will refer any requests for consent and notices in
relation to the personal information of a pupil to the pupil's Parents. The
School will treat consent given by Parents as consent given on behalf of the
pupil, and notice to Parents will act as notice given to the pupil.
Parents may seek access to personal information held by the School about
them or their child by contacting the College Executive. However, there will
be occasions when access may be denied. Such occasions would include where
release of the information would have an unreasonable impact on the privacy of
others, or where the release may result in a breach of the School's duty of
care to the pupil.
The School may, at its discretion, on the request of a pupil grant that
pupil access to information held by the School about them, or allow a pupil to
give or withhold consent to the use of their personal information,
independently of their Parents. This would normally be done only when the
maturity of the pupil and/or the pupil's personal circumstances so warranted.
Enquiries
If you would like further information about the way the School manages the
personal information it holds, please contact either the Educational
or Business Administrator.
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